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Public health services administrative records (GDA21)
Service funding
17.0.0 Service funding
The function of allocating resources to individual health services and facilities within the organisation, including Non Governments Organisations (NGO’s).
See also General Retention and Disposal Authority – Administrative records Financial management for records relating to budget projects and analysis
17.1.0 Allocation
The process of assigning funding to organisational units.
No | Classes of records | Disposal Action |
|---|---|---|
17.1.1 | Records relating to the allocation of resources to individual services and facilities | Retain minimum of 10 years after last action, then destroy |
17.1.2 | Records relating to the determination of funding based on an analysis of the quantity and mix of services performed | Retain minimum of 10 years after action completed, then destroy |
No 17.1.1 Classes of records Records relating to the allocation of resources to individual services and facilities Disposal Action Retain minimum of 10 years after last action, then destroy |
No 17.1.2 Classes of records Records relating to the determination of funding based on an analysis of the quantity and mix of services performed Disposal Action Retain minimum of 10 years after action completed, then destroy |
17.2.0 Benchmarking and performance management
Activities associated with the evaluation of performance, service levels and efficiency indicators for resource allocation purposes.
| No | Classes of records | Disposal Action |
|---|---|---|
| 17.2.1 | Records relating to the measurement of efficiency indicators or comparisons of relative costs | Retain minimum of 10 years after action completed, then destroy |
No 17.2.1 Classes of records Records relating to the measurement of efficiency indicators or comparisons of relative costs Disposal Action Retain minimum of 10 years after action completed, then destroy |
17.3.0 Grant funding
Activities associated with the provision and administration of grants to NGO’s or other service providers.
| No | Classes of records | Disposal Action |
|---|---|---|
| 17.3.1 | Final reports of reviews or commissioned studies into the outcomes of grant funding programs | Required as State archives |
| 17.3.2 | Successful applications. Includes records relating to the monitoring of and reporting by grant recipients regarding fulfilment of grant/funding conditions. | Retain minimum of 7 years after expiry of the funding agreement, then destroy |
| 17.3.3 | Unsuccessful applications | Retain minimum of 2 years after last action, then destroy |
No 17.3.1 Classes of records Final reports of reviews or commissioned studies into the outcomes of grant funding programs Disposal Action Required as State archives |
No 17.3.2 Classes of records Successful applications. Includes records relating to the monitoring of and reporting by grant recipients regarding fulfilment of grant/funding conditions. Disposal Action Retain minimum of 7 years after expiry of the funding agreement, then destroy |
No 17.3.3 Classes of records Unsuccessful applications Disposal Action Retain minimum of 2 years after last action, then destroy |
17.4.0 Reporting
The provision of a formal response to a situation or request or as a requirement concerning aspects of the organisation’s responsibilities, performance or activities
See also General Retention and Disposal Authority – Administrative records Financial management.
| No | Classes of records | Disposal Action |
|---|---|---|
17.4.1 | Records relating to reports on the outcomes of or progress towards funding objectives | Retain minimum of 10 years after action completed, then destroy |
No 17.4.1 Classes of records Records relating to reports on the outcomes of or progress towards funding objectives Disposal Action Retain minimum of 10 years after action completed, then destroy |