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Public health services administrative records (GDA21)
Equipment (Medical)
9.0.0 Equipment (Medical)
Management of the procurement, operation and maintenance of medical equipment. This includes biomedical engineering services associated with the acquisition, monitoring, maintenance, repair and testing of medical equipment.
See General Retention and Disposal Authority – Public Health Services: Patient/Client records for records of pathology and diagnostic laboratory services.
See General Retention and Disposal Authority – Administrative records Equipment and stores for records relating to the acquisition and disposal of medical equipment.
9.1.0 Compliance
Activities associated with complying with legal or regulatory requirements or national or international standards to which services are subject.
No | Classes of records | Disposal Action |
|---|---|---|
9.1.1 | Records relating to compliance with permits and licences for the operation or use of equipment. This includes records of applications for licences and permits and records relating to compliance with any conditions of the licence or permit. | Retain minimum of 7 years after renewal or expiry of licence, then destroy |
No 9.1.1 Classes of records Records relating to compliance with permits and licences for the operation or use of equipment. This includes records of applications for licences and permits and records relating to compliance with any conditions of the licence or permit. Disposal Action Retain minimum of 7 years after renewal or expiry of licence, then destroy |
9.2.0 Installation
Activities involved in placing equipment in position and connecting and adjusting it for use.
| No | Classes of records | Disposal Action |
|---|---|---|
9.2.1 | Records relating to the acceptance testing/installation of medical equipment | Retain minimum of 3 years after last action, then destroy |
No 9.2.1 Classes of records Records relating to the acceptance testing/installation of medical equipment Disposal Action Retain minimum of 3 years after last action, then destroy |
9.3.0 Operating Standards and Procedures
The process of implementing standards and processes to enhance and ensure the quality and efficiency of equipment. This includes standard methods of operating and maintenance records.
| No | Classes of records | Disposal Action |
|---|---|---|
9.3.1 | Records relating to the maintenance of technical and quality standards for the service and operation of equipment. This includes operating or service manuals, repair/servicing/maintenance records, purchase and disposal dates for equipment. | Retain minimum of 15 years after disposal of equipment8, then destroy |
No 9.3.1 Classes of records Records relating to the maintenance of technical and quality standards for the service and operation of equipment. This includes operating or service manuals, repair/servicing/maintenance records, purchase and disposal dates for equipment. Disposal Action Retain minimum of 15 years after disposal of equipment8, then destroy |
9.4.0 Training
Activities associated with making training available to staff.
| No | Classes of records | Disposal Action |
|---|---|---|
9.4.1 | Records relating to the provision of user and technical service staff training on the operation and maintenance of equipment | Retain minimum of 15 years after disposal of equipment, then destroy |
No 9.4.1 Classes of records Records relating to the provision of user and technical service staff training on the operation and maintenance of equipment Disposal Action Retain minimum of 15 years after disposal of equipment, then destroy |