Roads and transport

Key records of the management of roads, traffic and transport. Includes:

• successful applications for new roads, permanent road closures and street realignments
• plan/map registers and indexes of roads and associated structures, including private works, survey peg/marks, bridges, public gates and roads
• declarations of main roads
• the naming and re-naming of streets, roads and associated structures and topographical features
• delegation of public roads control to the organisation by the State authority responsible for roads
• liaison with other organisations and community groups on matters of major public interest or controversy with regard to roads, including the development of local roads.

Records applications, determinations, supporting documentation and associated correspondence with external parties, including the responsible State government department, petitions, etc..

Key records relating to the acquisition, design, construction, major renovation or restoration of roads and transport infrastructure, including traffic and transport facilities and structures, that are:

• an important local, regional, State or national landmark
• heritage listed
• approved by the Minister.

Records include:

• records of investigations into acquisition of the property, e.g. images, maps, environmental impact assessments, budget estimates, correspondence with the vendor or owner, due diligence checks, contracts of purchase.
• records relating to the determination of specifications and conditions
• building and development applications and construction certificates, including supporting documentation recording reviews of environmental factors such as environmental impact statements, archaeological or heritage impact statements
• reports, including consulting engineers' reports, reports on flood prone land, etc.
• proposals
• records demonstrating public reaction to the construction
• plans/designs as approved and executed including variations
• specifications
• photographs
• drawings, including drawings of road sections and road levels
• maps, including original road maps and index maps
• ministerial approvals and directives.

Key records relating to the acquisition, design, construction, major renovation or restoration of infrastructure that is not:

• an important local, regional, State or national landmark, or
• heritage listed
• approved by the Minister.

Records include:

• records relating to the determination of specifications and conditions
• building and development applications and construction certificates, including supporting documentation recording reviews of environmental factors such as environmental impact statements, archaeological or heritage impact statements
• reports, including consulting engineers' reports, reports on flood prone land, etc.
• proposals
• records demonstrating public reaction to the construction
• plans/designs as approved
• plans/designs as executed and variations
• specifications
• photographs
• drawings, including drawings of road sections and road levels
• maps, including original road maps and index maps.

Note: Plans of portions of structures such as footings, that are retained when the rest of the structure is demolished, should be retained for the lifetime of the new or replacement structure.

Records relating to major maintenance work, not involving structural changes, carried out on all infrastructure. Includes major repairs of damage caused by flooding, natural disasters and traffic. Records include:

• plans, specifications and drawings of major maintenance work undertaken
• records of inspections of structures carried out to ensure that they are safe to use and in good working order
• records of outcomes of consultations, etc.

Records relating to major maintenance works and repairs, not involving structural changes, carried out on traffic and transport structures and facilities. Records include:

• plans, specifications and drawings of major maintenance work undertaken
• work orders and requests etc

Records relating to the operational management of infrastructure. Includes:

• applications for road classification, including objections to new classifications, e.g. applications, determinations, submissions and objections, classification certificates etc
• the design and construction of minor structures/works such as paving, kerbing, driveways/vehicular crossings, line markings, pedestrian crossings, alternative crossings for bridge construction projects, public gates, road sealing and resealing, bus shelters, road signs, parking meters, etc.
• routine correspondence with builders, temporary traffic control plans and records relating to minor day-to-day repairs or maintenance of site
• construction projects or proposals not proceeded with
• engineers' diaries
• notices of alteration of road levels by roads authorities, including the organisation
• minor and routine maintenance works on infrastructure and traffic and transport structures and facilities, including notifications of required maintenance
• applications and requests for roads, road services and associated infrastructure
• summary records of works, maintenance, sealing, resealing etc
• unsuccessful applications for permanent road closures, new roads and street realignments.
• the operation and delivery of services and facilities such as airports or aerodromes, parking stations, etc, by or on behalf of the organisation, e.g. management, service and operational plans, including emergency response plans, testing and exercises, reports of inspections and monitoring, operating manuals and procedures, customer usage records, landing fees, pavement concessions, allowances and entitlements to use facilities.
• provision of on-street and off-street parking facilities by the organisation (not including multi-level car park construction), including liaison with external organisations concerning parking facilities and arrangements
• the routine monitoring of traffic flow including traffic maps
• planning for traffic flows and transport controls, such as on-street kerb side parking controls, parking strategies, including parking in shopping centres, signage concepts..
• liaison with service providers in relation to schedules, routes, facilities and timetabling of transport services such as rail, bus, air, ferry, taxi service etc.
• the management and operation of quarries
• leasing, installation of and advertising rights on kiosks, street furniture, stalls, clothing collection bins, driveways, footpaths, right of ways, roundabouts, traffic humps, etc

Records relating to the development and implementation of controls for the regulation and restriction of traffic in specified areas and traffic flow, such as declaration of Light Traffic Thoroughfares (LTT), one-way streets, local traffic zones, parking restrictions, signage. Records include:

• traffic facility instructions
• objections and submissions received
• certificates, e.g. certificates for light traffic thoroughfares, etc.

Records relating to the routine management of infrastructure. Includes:

• administrative arrangements for naming of roads, road closures, openings, reinstatements, alterations of private roads
• notices of entry to private or enclosed lands, for the purpose of conducting surveys, obtaining materials, etc.
• testing of road surfaces, including sealing and resealing test results
• provision of street decorations
• successful and unsuccessful requests for traffic control, signs and changes to traffic flows
• notifications of changes to traffic conditions
• the determination of parking zones, including residential parking zones
• the installation of signage and meters, including traffic and non-traffic signs such as parking, community direction, street names, regulatory and warning signs, parking meters, signs and limits
• routine quarry operations.