The process of granting permission for the organisation to undertake a requested action. Includes authorisations for staff to carry out regulatory and enforcement activities, deduct money from bank accounts etc.
See Laws, Enforcements, Licensing and Permits for records relating to permission from the organisation to organisations and individuals to undertake activities.
See General Retention and Disposal Authority - Administrative records Financial Management - Accounting for records of credit card holder data.
See General Retention and Disposal Authority - Administrative recordsPublication - Authorisation for authorisations given by individuals to the organisation granting permission to take and use images of individuals in publications, on websites and intranets.
| No | Description of records | Disposal action |
|---|
| 3.1 | Records of the design of the Council seal and authorisation for the use of the Council Seal. Note: the Seal is an object and not a State record, therefore not covered by this disposal authority and not required as State archives. | Required as State archives |
3.2 | Records relating to licences, authorisations, accreditations, appointments and delegations of authority enabling the organisation and individual staff to carry out activities, e.g. food safety and environmental protection licences, authorities to destroy animals, to enter private property, appointment of local fire control officers etc. | Retain minimum of 7 years after expiry or termination, then destroy |
3.3 | Records relating to the acquisition of an interest in land (an easement) by the organisation to provide facilities and public services, e.g. road widening, parks, etc. Includes negotiations, agreements and extinguishments, and negotiations that are not proceeded with. | Successful: Retain minimum of 7 years after extinguishment of easement, then destroy Unsuccessful: Retain minimum of 7 years after action completed, then destroy |
3.4 | Records of authorisations and supporting documents received from residents, ratepayers and users of services. This includes: - documents authorising the deduction or withdrawal of money from accounts, e.g. direct debit authorisations to pay rates, membership fees etc.
- documents such as powers of attorney, wills, death certificates provided to manage rates on behalf of another person or a deceased estate.
| Retain minimum of 7 years after authorisation is superseded or withdrawn, then destroy |
No 3.1 Description of records Records of the design of the Council seal and authorisation for the use of the Council Seal. Note: the Seal is an object and not a State record, therefore not covered by this disposal authority and not required as State archives. Disposal action Required as State archives |
No Description of records Records relating to licences, authorisations, accreditations, appointments and delegations of authority enabling the organisation and individual staff to carry out activities, e.g. food safety and environmental protection licences, authorities to destroy animals, to enter private property, appointment of local fire control officers etc. Disposal action Retain minimum of 7 years after expiry or termination, then destroy |
No Description of records Records relating to the acquisition of an interest in land (an easement) by the organisation to provide facilities and public services, e.g. road widening, parks, etc. Includes negotiations, agreements and extinguishments, and negotiations that are not proceeded with. Disposal action Successful: Retain minimum of 7 years after extinguishment of easement, then destroy Unsuccessful: Retain minimum of 7 years after action completed, then destroy |
No Description of records Records of authorisations and supporting documents received from residents, ratepayers and users of services. This includes: - documents authorising the deduction or withdrawal of money from accounts, e.g. direct debit authorisations to pay rates, membership fees etc.
- documents such as powers of attorney, wills, death certificates provided to manage rates on behalf of another person or a deceased estate.
Disposal action Retain minimum of 7 years after authorisation is superseded or withdrawn, then destroy |
