Development and building controls

Summary records or registers of building and development applications and consents. Includes:

• development and building applications and consents
• complying developments
• subdivisions.

Records relating to approved, refused and lapsed applications for development or works on land, buildings or sites, including subdivisions, that:

• set a precedent
• are a recipient of State, national or international architectural or design awards
• are an important local or regional landmark (this does not apply to entire local government areas)
• are heritage listed or listed on Local Environment Plans (LEP) or Regional Environment Plans (REP)
• represent the organisation's planning policy or the types of suburban, urban and commercial landscape within the locality
• use materials in a unique or innovative way
• are examples of unique and historic land use patterns
• are approved by the Minister, including state significant developments
• provide special zoning information unavailable from other sources
• are dealt with by Joint Regional Planning Panels.

Records include:

• applications and supporting documentation (plans, drawings, specifications etc.)
• correspondence and notes of advice or meetings/conferences in relation to the application
• required reports, impacts statements, management plans etc
• decisions, notices and orders (including appeal processes)
• notifications, submissions, objections or reports of community consultation
• archival recordings of demolition
• associated certificates.

Note: as the consent authority Councils should ensure they retain a record of development consents including documents from the Planning Portal and the Land and Environment Court that can be transferred as State archives when no longer required for business or reference purposes.

Records relating to approved applications for major developments or works on land, buildings, or sites that are not significant. Includes large structures, whole buildings or major additions to a site or structure etc. Records include:

• applications and supporting documentation (plans, drawings, specifications etc.)
• correspondence and notes of advice or meetings/conferences in relation to the application
• required reports, impacts statements, management plans etc
• decisions, notices and orders (including appeal processes)
• notifications, submissions, objections or reports of community consultation
• associated certificates.

Note: see entry above for definitions of significance.

Note: as the consent authority Councils must ensure they retain a record of development consents including documents from the Planning Portal and the Land and Environment Court for at least 10 years after the structure they relate to has been removed or demolished.

Records relating to approved applications for subdivisions that are not significant. Includes:

• applications
• plans
• associated correspondence
• statements of compliance
• associated certificates.

Note: see entry above for definitions of significance.

Records relating to approved applications for temporary structures and minor developments or works on land, buildings or sites where development consent is required, e.g. aerials, antennas, carports, fences, masts, private garages, pergolas, tennis courts, patios, retaining walls, tents, stages, stalls etc.

Note: this entry also covers legacy applications for developments that are now considered as exempt or complying applications.

Certificates issued separately to the development application process, e.g. certificates requested by prospective purchasers, such as building, compliance and building classification certificates, etc

Includes copies of certificates issued, correspondence, maps, plans etc.