Councillors

Key records of elected Councillors. Includes:

• summary records of disclosures of interests, e.g. pecuniary interests and benefits, voting on planning matters, campaign donations etc.
• the dismissal of whole Councils and the appointment of administrators
• the dismissal, censure and/or suspension of individual councillors
• allegations of fraud, corruption or misconduct made against individual councillors
• delegations for members of governing bodies or their sub-committees to enter into agreements or arrangements that bind the organisation, including ministerial delegations.
• transcripts of final versions of addresses, speeches or papers delivered by councillors at significant occasions or public events
• the design of the chains of office, crest/logo, coat of arms, Mayoral robes, official presentation items and the flag.

Records of disclosures, conditions, entitlements, allowances, leave, fees and facilities provided to councillors. Records include:

• declarations and disclosures of pecuniary interest and benefits
• delegations that do not involve entering into agreements or arrangements that bind the organisation.
• attendance and leave records
• signed codes of conduct and oaths of allegiance
• travel expenses
• expenses returns and fees.

Records relating to the routine management of Councillors. Includes:

• submissions and determinations of categories and amounts of fees to be paid to councillors and Mayors received from remuneration tribunals
• visits made by councillors to other organisations (accepted and declined)
• arrangements for travel, training courses, workshops, seminars or conferences
• declined requests for councillor representation on external committees or organisations
• the election of Lord Mayor, Mayor or deputy mayor by Councillors.
• transcripts of addresses, speeches or papers delivered by Councillors at routine occasions
• background research, drafts, and audio visual recordings of all speeches
• career summaries and information.