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Public health services administrative records (GDA21)
Personnel
13.0.0 Personnel
The function of managing all employees in the organisation.
See also General Retention and Disposal Authority – Personnel records.
See Corporate management – Committees for records relating to the determination of practice credentials and clinical privileges etc.
See General Retention and Disposal Authority – Administrative records Financial management for records relating to medical staff and visiting practitioner sessional payments claim forms.
13.1.0 Allocation
The process of assigning employees throughout the organisation or within organisational units.
See General Retention and Disposal Authority – Personnel records for records relating to the rostering of staff and records documenting the hours and attendance of employees.
| No | Classes of records | Disposal Action |
|---|---|---|
13.1.1 | Records relating to the allocation/deployment of staff within units or facilities | Retain minimum of 6 months after last action, then destroy |
No 13.1.1 Classes of records Records relating to the allocation/deployment of staff within units or facilities Disposal Action Retain minimum of 6 months after last action, then destroy |
13.2.0 Employment conditions
Activities associated with managing the general conditions of employment for personnel.
| No | Classes of records | Disposal Action |
|---|---|---|
13.2.1 | Records relating to the negotiation, maintenance and review of service contracts for visiting or honorary practitioners (medical and dental) and clinical academics | Retain minimum of 7 years after expiry of the agreement or after last action, whichever is the longer, then destroy |
13.2.2 | Records relating to rights of private practice agreements with staff specialists etc. This includes records relating to the negotiation, maintenance and review of agreements. | Retain minimum of 7 years after expiry of the agreement or after last action, whichever is the longer, then destroy |
13.2.3 | Records relating to the appointment and authorisation of access of chaplains, pastoral visitors or carers, visiting clergy etc | Retain minimum of 7 years after appointment ceases or after last action, whichever is the longer, then destroy |
13.2.4 | Records relating to the private usage and/or allocation of vehicles in line with Department of Health policy. This includes approvals, reconciliations etc. | Retain minimum of 7 years after appointment ceases or after last action, whichever is the longer, then destroy |
13.2.5 | Nurse service books11 (ie brown books or their equivalent) See General Retention and Disposal Authority – Personnel records for nursing personnel records | Retain minimum of 75 years after date of birth of the employee, then destroy |
No 13.2.1 Classes of records Records relating to the negotiation, maintenance and review of service contracts for visiting or honorary practitioners (medical and dental) and clinical academics Disposal Action Retain minimum of 7 years after expiry of the agreement or after last action, whichever is the longer, then destroy |
No 13.2.2 Classes of records Records relating to rights of private practice agreements with staff specialists etc. This includes records relating to the negotiation, maintenance and review of agreements. Disposal Action Retain minimum of 7 years after expiry of the agreement or after last action, whichever is the longer, then destroy |
No 13.2.3 Classes of records Records relating to the appointment and authorisation of access of chaplains, pastoral visitors or carers, visiting clergy etc Disposal Action Retain minimum of 7 years after appointment ceases or after last action, whichever is the longer, then destroy |
No 13.2.4 Classes of records Records relating to the private usage and/or allocation of vehicles in line with Department of Health policy. This includes approvals, reconciliations etc. Disposal Action Retain minimum of 7 years after appointment ceases or after last action, whichever is the longer, then destroy |
No 13.2.5 Classes of records Nurse service books11 (ie brown books or their equivalent) See General Retention and Disposal Authority – Personnel records for nursing personnel records Disposal Action Retain minimum of 75 years after date of birth of the employee, then destroy |
11 Books are to be maintained or transferred by services in accordance with NSW Department of Health directives