Strata scheme reporting checklist

Strata scheme details

Make sure you have the following details about your strata scheme ready:

• Strata plan number. Not sure? Use our strata search and enter your strata address.
• Registered address of the strata scheme
• The number of lots you report must add up to the total number of lots registered. This includes residential, commercial, retirement, utility (primarily designed for parking or storage of goods). Not sure? Use our strata search and enter your strata address.

• Annual general meeting (AGM) date

• Payment method for the administration fee of $3 per lot. Payment methods include credit / debit card, PayPal, PayID, or BPAY.

• For online reporting you will need to use your MyService NSW account for proof of identity. If you don’t have one, visit service.nsw.gov.au and select MyServiceNSW Account.

Contact details

You will need the full name, contact number and email address for each of the following:

• Secretary of the owners corporation  

• Chairperson of the owners corporation 

• Strata managing agent licence or corporation licence number (if your scheme has a strata manager, check if the owners corporation has delegated the reporting to them before you begin). Not sure of the number? Use our search at verify.licence.nsw.gov.au

• Building manager (if applicable)

• Emergency services contact details. A maximum of 4 emergency contacts can be added.

In addition to the roles listed above, other people who may be an emergency contact include:

• An owner of a lot 
• An occupier of a lot  
• Another officer of the owners corporation 

Strata scheme financials 

You will need to include the following strata scheme financial details. Some two-lot schemes may be exempt from the requirement to have an insurance replacement value for the entire complex and/or a capital works fund. Find out more about the exemptions on managing strata finance and insurance. 

• Insurance replacement value is the total amount your strata scheme is insured for to replace the strata complex if it's damaged. The amount can be found on the certificate of currency issued by your insurer. Find out more about managing strata finances and insurance.
• Balance of the capital works fund (whole dollar amount as specified in the financial statement from the most recent AGM). Strata schemes must have a capital works fund to pay for maintenance and repairs.  Find out more about capital works funds. 
• Strata scheme will only have a strata renewal committee if the owners corporation has appointed one to investigate a proposal to sell or redevelop the strata scheme. For more information about collective sale and development of a strata scheme, visit Office of the Registrar General.

Building details

Depending upon your strata scheme class, building details are required. 

• Class 1 (typically, these are freestanding residential dwellings such as townhouses, duplexes or villas), you are required to complete this section once.  
• Class 2 (typically, these are multi-unit residential apartment buildings where people live above and below each other), you are required to complete this section for each building.  

You will need:

• Building reference / name, e.g., Building 1, Beverly Towers, etc (optional)
• Date of occupation certificate and date of interim or partial certificate   
• Class 2 buildings (multi-unit residential apartments) only, the number of storeys above ground. They are typically where people live above and below each other. More information about these classes, visit National Construction Code search ‘Building classifications’. 
• Annual fire safety statement. This certificate confirms the fire safety measures for the building have been installed and checked. Class 1a buildings (freestanding or grouped townhouses, or row houses) do not need one. 
• National Australian Built Environment Rating System (NABERS) rating/s if you have one. You do not need to get a rating for the reporting. Visit the NABERS or email nabers@environment.nsw.gov.au to check if you have a NABERS rating.

Start your annual reporting

Register to use the Strata Hub