The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc.
See Commercial activities and services for records relating to commercialisation of research products, provision of research services on consultancy basis etc
See General Retention and Disposal Authority Administrative records Strategic management - Compliance for records relating to licences required for research activities.
See General Retention and Disposal Authority Administrative records Strategic management - Joint ventures for records relating to agreements/contractual records of joint ventures such as agreements with external bodies (including other educational institutions).
The management and use of bodies, body parts or specimens for research or teaching purposes.
| No. | Description of records | Disposal action |
|---|---|---|
| 3.1.1 | Records relating to the acquisition, storage, management, maintenance and disposal of bodies, body parts, specimens, human tissue, etc. Includes agreements for the use and disposal of body parts. | Retain in accordance with legislative or compliance requirements, then destroy |
No. 3.1.1 Description of records Records relating to the acquisition, storage, management, maintenance and disposal of bodies, body parts, specimens, human tissue, etc. Includes agreements for the use and disposal of body parts. Disposal action Retain in accordance with legislative or compliance requirements, then destroy |
Management of animals for use in teaching and research.
See General Retention and Disposal Authority Administrative records Property management for records relating to the management of agricultural areas
See General Retention and Disposal Authority Administrative records Property management - Flora and fauna management 16.10.3 for records relating to the management and care of farm or other animals.
See General Retention and Disposal Authority Administrative records Strategic management - Compliance 19.4.4 for records relating to licences and accreditation to conduct research with animals, and reporting to external bodies.
| No. | Description of records | Disposal action |
|---|---|---|
| 3.2.1 | Records relating to the treatment of animals in the organisation’s custody. Includes records relating to the operation and provision of veterinary clinics and services. | Retain minimum of 7 years after action completed, then destroy |
No. 3.2.1 Description of records Records relating to the treatment of animals in the organisation’s custody. Includes records relating to the operation and provision of veterinary clinics and services. Disposal action Retain minimum of 7 years after action completed, then destroy |
The activity of administering grants that are funded or otherwise controlled by the institution.
See Research management for records relating to internal research and administration of externally funded research grants.
See General Retention and Disposal Authority Administrative records Community relations - Enquiries for records relating to general enquiries about grants.
See General Retention and Disposal Authority Administrative records Community relations - Marketing for records relating to promotion and advertising of grants.
See General Retention and Disposal Authority Administrative records Strategic management - Grant funding for records relating to applying for and receiving grants.
| No. | Description of records | Disposal action |
|---|---|---|
| 3.3.1 | Records relating to routine administration of grant programs. Includes unsuccessful applications and routine associated correspondence. | Retain minimum of 2 years after action completed, then destroy |
| 3.3.2 | Records relating to successful applications for grants. Includes applications, agreements, project monitoring, acquittals and reports. | Retain minimum of 7 years after all conditions of the grant have been satisfied, then destroy |
| 3.3.3 | Records relating to the establishment of the grant, including grant conditions. Includes records relating to the establishment of grants, including standard grant conditions which establish the expectations, boundaries and protocols in relation to the grant. | Retain until discontinuation of the program and acquittal of all grants under the program, then destroy |
No. 3.3.1 Description of records Records relating to routine administration of grant programs. Includes unsuccessful applications and routine associated correspondence. Disposal action Retain minimum of 2 years after action completed, then destroy |
No. 3.3.2 Description of records Records relating to successful applications for grants. Includes applications, agreements, project monitoring, acquittals and reports. Disposal action Retain minimum of 7 years after all conditions of the grant have been satisfied, then destroy |
No. 3.3.3 Description of records Records relating to the establishment of the grant, including grant conditions. Includes records relating to the establishment of grants, including standard grant conditions which establish the expectations, boundaries and protocols in relation to the grant. Disposal action Retain until discontinuation of the program and acquittal of all grants under the program, then destroy |
The activities involved in investigating or enquiring into a subject or area of interest in order to discover facts, principles etc.
See Commercial activities and services for records relating to the commercialisation of research outcomes.
See Student misconduct for records relating to disciplinary action against a student.
See General Retention and Disposal Authority Administrative records Personnel for records relating to disciplinary action against a staff member.
See General Retention and Disposal Authority Administrative records Property management - Maintenance 16.16.6 for records relating to the management of radioactive materials and devices.
See General Retention and Disposal Authority Administrative records Strategic management for records relating to registration of the university as a premise to manage, possess and sell radioactive materials and devices.
| No. | Description of records | Disposal action |
|---|---|---|
| 3.4.1 | Records relating to assessment of the appropriateness of research on ethical grounds in relation to human based research. Includes:
| Retain minimum of 15 years after action completed, then destroy |
| 3.4.2 | Records relating to the assessment of the appropriateness of research on ethical grounds in relation to animals. Includes:
| Retain minimum of 7 years after action completed, then destroy |
| 3.4.3 | Records relating to the assessment of the appropriateness of research on ethical grounds in relation to biosafety, including genetically modified plants and organisms. Includes:
| Retain minimum of 10 years after action completed, then destroy |
| 3.4.4 | Final reports on individual research projects that include outcomes of the research project. | Required as State archives |
| 3.4.5 | Records relating to research projects or proposals that are not approved or do not proceed. | Retain minimum of 2 years after action completed, then destroy |
| 3.4.6 | Records relating to the handling and investigation of complaints concerning research projects that are not subject to the research ethics or approval committee processes or oversight. | Retain minimum of 7 years after action completed or expiry of appeal period, then destroy |
| 3.4.7 | Records relating to the management of research projects that do not require ethics approval. Includes:
| Retain minimum of 7 years after action completed, then destroy |
No. 3.4.1 Description of records Records relating to assessment of the appropriateness of research on ethical grounds in relation to human based research. Includes:
Disposal action Retain minimum of 15 years after action completed, then destroy |
No. 3.4.2 Description of records Records relating to the assessment of the appropriateness of research on ethical grounds in relation to animals. Includes:
Disposal action Retain minimum of 7 years after action completed, then destroy |
No. 3.4.3 Description of records Records relating to the assessment of the appropriateness of research on ethical grounds in relation to biosafety, including genetically modified plants and organisms. Includes:
Disposal action Retain minimum of 10 years after action completed, then destroy |
No. 3.4.4 Description of records Final reports on individual research projects that include outcomes of the research project. Disposal action Required as State archives |
No. 3.4.5 Description of records Records relating to research projects or proposals that are not approved or do not proceed. Disposal action Retain minimum of 2 years after action completed, then destroy |
No. 3.4.6 Description of records Records relating to the handling and investigation of complaints concerning research projects that are not subject to the research ethics or approval committee processes or oversight. Disposal action Retain minimum of 7 years after action completed or expiry of appeal period, then destroy |
No. 3.4.7 Description of records Records relating to the management of research projects that do not require ethics approval. Includes:
Disposal action Retain minimum of 7 years after action completed, then destroy |
Records generated in the conduct of the research project where the university is entitled to control or ownership of research data. For research involving human subjects this includes de-identification records, subject consent forms, and participant information letters specifying conditions of research.
See General Retention and Disposal Authority Administrative records Compensation for records that may be relevant to compensation claims.
| No. | Description of records | Disposal action |
|---|---|---|
| 3.5.1 | Data and datasets created as part of research activities within the institution, which are of regulatory or community significance. Note: in assessing whether the data and datasets are of regulatory or community significance, consideration should be given to data created that is:
| Required as State archives |
| 3.5.2 | Data and datasets created from clinical trials, or research with potential long term effects on humans, as part of research activities within the institution, which are not of regulatory or community significance. Includes animal testing for human products. | Retain minimum of 15 years after completion of research activity or until subject reaches or would have reached the age of 25 years, whichever is longer, then destroy |
| 3.5.3 | Data and datasets created as part of research activities within the institution which do not involve clinical trials, research with potential long term effects on humans, gene therapy or which are not of regulatory or community significance. | Retain minimum of 5 years after project completed, then destroy |
No. 3.5.1 Description of records Data and datasets created as part of research activities within the institution, which are of regulatory or community significance. Note: in assessing whether the data and datasets are of regulatory or community significance, consideration should be given to data created that is:
Disposal action Required as State archives |
No. 3.5.2 Description of records Data and datasets created from clinical trials, or research with potential long term effects on humans, as part of research activities within the institution, which are not of regulatory or community significance. Includes animal testing for human products. Disposal action Retain minimum of 15 years after completion of research activity or until subject reaches or would have reached the age of 25 years, whichever is longer, then destroy |
No. 3.5.3 Description of records Data and datasets created as part of research activities within the institution which do not involve clinical trials, research with potential long term effects on humans, gene therapy or which are not of regulatory or community significance. Disposal action Retain minimum of 5 years after project completed, then destroy |
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