The establishment and management of the institution and related corporate entities.
See General Retention and Disposal Authority Administrative records Governing & corporate bodies - Compliance 9.8.3 for records relating to the establishment of the institution and its companies and controlled entities.
See General Retention and Disposal Authority Administrative records Governing bodies for records relating to membership of governing bodies, committees and student bodies that are by appointment rather than election.
See General Retention and Disposal Authority Administrative records Government relations - Reporting 10.1.1 for annual reports of companies or controlled entities.
See General Retention and Disposal Authority Administrative records Government relations - Reporting for records relating to periodic reports required to be submitted to external government organisations
See General Retention and Disposal Authority Administrative records Strategic management - Audit for records relating to quality assurance and other audits.
See General Retention and Disposal Authority Administrative records Strategic management - Compliance for records relating to compliance with mandatory or optional standards or requirements by companies or entities.
The establishment and management of the institutions' by laws and rules.
See Student administration - Student misconduct for records relating to student disciplinary matters.
| No. | Description of records | Disposal action |
|---|---|---|
| 4.1.1 | Final, approved versions of by-laws and rules governing the institution. Note: includes final approved versions of strategic policies governing core functions such as teaching, research and admissions where these are not captured in by-laws, rules or minutes of governing bodies. | Required as State archives |
| 4.1.2 | Records relating to the development and review of by- laws, rules and whole of institution policies and procedures. Includes final approved versions of whole of institution procedures and policies that are duplicated in by-laws and rules. Note: the need to refer to superseded policies and procedures for ongoing business needs should be assessed before destroying records under this class. | Retain minimum of 15 years after superseded or action completed, then destroy |
| 4.1.3 | Records relating to the development and review of internal/facilitative procedures and policies relating to core and administrative functions. Includes procedures, manuals, etc developed by business units to facilitate day-to-day operations. | Retain until administrative or reference use ceases, then destroy |
No. 4.1.1 Description of records Final, approved versions of by-laws and rules governing the institution. Note: includes final approved versions of strategic policies governing core functions such as teaching, research and admissions where these are not captured in by-laws, rules or minutes of governing bodies. Disposal action Required as State archives |
No. 4.1.2 Description of records Records relating to the development and review of by- laws, rules and whole of institution policies and procedures. Includes final approved versions of whole of institution procedures and policies that are duplicated in by-laws and rules. Note: the need to refer to superseded policies and procedures for ongoing business needs should be assessed before destroying records under this class. Disposal action Retain minimum of 15 years after superseded or action completed, then destroy |
No. 4.1.3 Description of records Records relating to the development and review of internal/facilitative procedures and policies relating to core and administrative functions. Includes procedures, manuals, etc developed by business units to facilitate day-to-day operations. Disposal action Retain until administrative or reference use ceases, then destroy |
The management of elections. Includes elections for student bodies where such elections are managed by the institution.
| No. | Description of records | Disposal action |
|---|---|---|
| 4.2.1 | Records relating to the conduct of elections for membership of governing or student bodies, committees, etc. Includes management of electoral rolls, advertising, balloting, nominations, notices, papers, results, scrutineers, tally sheets, etc. Note: Institutions should consider their own requirements to refer back to election results in the event of a vacancy arising during office. | Retain minimum of 1 year after action completed, then destroy |
No. 4.2.1 Description of records Records relating to the conduct of elections for membership of governing or student bodies, committees, etc. Includes management of electoral rolls, advertising, balloting, nominations, notices, papers, results, scrutineers, tally sheets, etc. Note: Institutions should consider their own requirements to refer back to election results in the event of a vacancy arising during office. Disposal action Retain minimum of 1 year after action completed, then destroy |
Activities relating to institutional accreditation as an educational provider.
| No. | Description of records | Disposal action |
|---|---|---|
| 4.3.1 | Records relating to the accreditation of the institution as an education provider. | Required as State archives |
| 4.3.2 | Records of accreditation to deliver externally accredited short or non-award courses. | Retain minimum of 30 years after discontinuation of course, then destroy |
No. 4.3.1 Description of records Records relating to the accreditation of the institution as an education provider. Disposal action Required as State archives |
No. 4.3.2 Description of records Records of accreditation to deliver externally accredited short or non-award courses. Disposal action Retain minimum of 30 years after discontinuation of course, then destroy |
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