The activities involved in conveying knowledge.
See Support services - Services provided to studentsfor records relating to the provision of special needs during examinations or other assessment activities.
See General Retention and Disposal Authority Administrative records Personnel for records relating to personnel e.g. exam supervisors.
The process of testing knowledge and understanding of candidates for degrees, programs, etc., by examination and other techniques.
See Student administration - Results and graduation for records relating to appeals to final grades.
See Student administration - Student misconduct for records relating to academic misconduct, such as plagiarism.
See Support services - Services provided to studentsfor records relating to the provision of special needs during examinations or other assessment activities.
See Teaching - Course delivery for master set of examination papers.
See General Retention and Disposal Authority Administrative Records Occupational health & safety - Risk management for records relating to risk management and exposure to high risk environments, including radiation.
| No. | Description of records | Disposal action |
| 2.1.1 | Assessment committee records and records of appeals of individual assessments. Note: action completed may include escalation to internal or external formal grievance/ complaint processes. | Retain minimum of 1 year after action completed, then destroy |
| 2.1.2 | Student examination/assessment scripts or items e.g. examination papers completed by students, examination manuscripts and assignments. Includes any work submitted or completed by students for the purposes of assessment or evaluation by:
| If not returned to student, retain at least until the end of the appeal period, then destroy |
| 2.1.3 | Records relating to the assessment of courses of study such as practicums and/or professional placements where the number of hours completed and proof of satisfactory performance may be required for accreditation purposes (e.g. nursing and teaching practicums). Note: For certification/accreditation purposes the information required will usually include the number of hours/days completed, dates, locations worked and the result/grade. | Retain minimum of 50 years after completion of course of study, then destroy |
| 2.1.4 | Records relating to administrative arrangements for practicums and the conduct of examinations and other assessment activities, including supervision, timetabling, eligibility, provision of materials and objections to taking part in an assessment/examination, liaison with placement providers for practicums. | Retain until administrative or reference use ceases, then destroy |
No. Description of records Disposal action |
2.1.1 Assessment committee records and records of appeals of individual assessments. Note: action completed may include escalation to internal or external formal grievance/ complaint processes. Retain minimum of 1 year after action completed, then destroy |
2.1.2 Student examination/assessment scripts or items e.g. examination papers completed by students, examination manuscripts and assignments. Includes any work submitted or completed by students for the purposes of assessment or evaluation by:
If not returned to student, retain at least until the end of the appeal period, then destroy |
2.1.3 Records relating to the assessment of courses of study such as practicums and/or professional placements where the number of hours completed and proof of satisfactory performance may be required for accreditation purposes (e.g. nursing and teaching practicums). Note: For certification/accreditation purposes the information required will usually include the number of hours/days completed, dates, locations worked and the result/grade. Retain minimum of 50 years after completion of course of study, then destroy |
2.1.4 Records relating to administrative arrangements for practicums and the conduct of examinations and other assessment activities, including supervision, timetabling, eligibility, provision of materials and objections to taking part in an assessment/examination, liaison with placement providers for practicums. Retain until administrative or reference use ceases, then destroy |
The activity of managing student attendance.
| No. | Description of records | Disposal action |
| 2.2.1 | Records relating to the management of student attendance for teaching and assessment activities such as examinations, assessment activities, classes, tutorials and laboratory sessions, e.g. attendance lists, sick leave forms and medical certificates. Includes daily practicum attendance timesheets in cases where adequate summary records are held as part of practicum records under 2.1.3. | Retain until at least until end of appeal period, then destroy |
No. Description of records Disposal action |
2.2.1 Records relating to the management of student attendance for teaching and assessment activities such as examinations, assessment activities, classes, tutorials and laboratory sessions, e.g. attendance lists, sick leave forms and medical certificates. Includes daily practicum attendance timesheets in cases where adequate summary records are held as part of practicum records under 2.1.3. Retain until at least until end of appeal period, then destroy |
The means by which teaching is conducted including online, face to face, and provision of teaching via learning management systems.
See Student administration - Admission, enrolment and progression for records relating to supervision of higher degree students.
See Teaching and research - Assessment for student scripts.
| No. | Description of records | Disposal action |
| 2.3.1 | Records relating to course delivery, including subject resources, material used in course delivery, and quality assurance. Includes:
| Retain until no longer required for teaching or other purposes, then destroy |
| 2.3.2 | Masters of examination papers. Note: if no other course material is available these should be retained as State archives (see entry 2.4.1). | Retain minimum of 15 years after superseded, then destroy |
No. Description of records Disposal action |
2.3.1 Records relating to course delivery, including subject resources, material used in course delivery, and quality assurance. Includes:
Retain until no longer required for teaching or other purposes, then destroy |
2.3.2 Masters of examination papers. Note: if no other course material is available these should be retained as State archives (see entry 2.4.1). Retain minimum of 15 years after superseded, then destroy |
The process of developing and approving curricula for courses. This includes the initiation or discussion of proposals, institutional approval processes and/or external accreditation.
| No. | Description of records | Disposal action |
| 2.4.1 | Final approved versions of curricula. Includes:
| Required as State archives |
| 2.4.2 | Records relating to the development, review and/or approval of the curriculum. Includes correspondence, reference/advisory/industry groups, records of working parties and notes, and committee records. Note: Where these records are batched a careful estimation will need to be made on the likelihood all relevant courses have been superseded. | Retain minimum of 10 years after superseded, then destroy |
| 2.4.3 | Records relating to successful or unsuccessful external accreditation of courses by professional or registration bodies. Includes letter/notification of outcome of accreditation processes. | Retain minimum of 10 years after expiry of accreditation or until action completed, whichever is longer, then destroy |
| 2.4.4 | Records generated to support compliance with agreed accreditation obligations. Includes:
| Retain minimum of 5 years after action completed, then destroy |
No. Description of records Disposal action |
2.4.1 Final approved versions of curricula. Includes:
Required as State archives |
2.4.2 Records relating to the development, review and/or approval of the curriculum. Includes correspondence, reference/advisory/industry groups, records of working parties and notes, and committee records. Note: Where these records are batched a careful estimation will need to be made on the likelihood all relevant courses have been superseded. Retain minimum of 10 years after superseded, then destroy |
2.4.3 Records relating to successful or unsuccessful external accreditation of courses by professional or registration bodies. Includes letter/notification of outcome of accreditation processes. Retain minimum of 10 years after expiry of accreditation or until action completed, whichever is longer, then destroy |
2.4.4 Records generated to support compliance with agreed accreditation obligations. Includes:
Retain minimum of 5 years after action completed, then destroy |
Transfer of courses or units of study to another institutions.
| No. | Description of records | Disposal action |
| 2.5.1 | Records relating to the transfer of responsibilities and ownership of courses to another institution. Includes agreements. | Retain minimum of 7 years after expiry or termination of agreement, then destroy |
| 2.5.2 | Records relating to courses, assets, services and administration functions, where responsibility and/or liability has been transferred to another organisation within the NSW public sector and where records are required and where records are required to continue teaching, research, provision of services or management of business or activity. Includes but is not limited to:
| Transfer ownership to new institution |
No. Description of records Disposal action |
2.5.1 Records relating to the transfer of responsibilities and ownership of courses to another institution. Includes agreements. Retain minimum of 7 years after expiry or termination of agreement, then destroy |
2.5.2 Records relating to courses, assets, services and administration functions, where responsibility and/or liability has been transferred to another organisation within the NSW public sector and where records are required and where records are required to continue teaching, research, provision of services or management of business or activity. Includes but is not limited to:
Transfer ownership to new institution |
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