Resources for Regions Round 9 - Frequently asked questions

The main features in Round  9 include:

• 26 Local Government Areas (LGAs) are guaranteed a base allocation of $2 million plus an allocation of weighted funding to the most mining-affected Local Government Areas using the mining employment location quotient and/or 
• a weighted funding allocation to Local Government Areas that may be impacted by gas exploration and mining, based on the prevalence of tenements
• Co-contributions are not mandatory, but strongly encouraged
• Community programs are eligible in addition to infrastructure projects 
• Projects require an alignment with the LGA’s Community Strategic Plans and / or Regional Economic Development Strategies
• Applications will be via a single stage process
• Only eligible councils or NSW regional joint organisations of councils are eligible to apply. Community groups may approach their council to apply on their behalf for important community projects

The Resources for Regions Program is administered by the Department of Regional NSW. 

Aligned with the findings of the 2019 strategic review of the program, several different factors were considered:

• The Local Government Area (LGA) mining employment location quotient
• Number of active mines in the LGA
• Level of mining activity in the LGA
• Funding previously received under the Resources for Regions program.
   

LGAs were deemed impacted by gas exploration where a petroleum title has been granted.

In July 2021, the NSW Government released its Future of Gas Statement, outlining its plans for the gas industry in NSW, while ruling out gas production under the majority of Petroleum Exploration Licences (PELs), with the exception of PELs which support the future of the Narrabri Gas Project.

To ensure communities where gas exploration occurs receive their fair share, the NSW Government confirmed they will be included in Resources for Regions.
 

Up to $140 million is available in Round 9 of Resources for Regions program.

All eligible councils will be advised of their funding allocation.

The Location Quotient is a ratio that compares the relative size of an industry within a region to the relative size of that industry within a larger geographical area, such as the state or the whole nation.

Location Quotients are used as an indicator of the relative importance of an industry or sector in a region compared with a reference economy (for example, a region in NSW compared to NSW as a whole) and is a measure of that region’s reliance on an industry or sector.

The Location Quotient is based on place of employment in the ABS Census Place of Work data. This provides information about where people work rather than where they reside.

Applications can be accepted from councils who are identified as mining impacted and/or impacted by gas mining and exploration in Appendix A of the Guidelines, or relevant NSW regional joint organisations of councils. There is potential for community organisations to work with eligible councils to apply on their behalf.

The review made several key recommendations to reshape and refocus the program including:

• the program objectives should be updated and refined in order to better target the scope of the program 
• applications should link proposed projects to the relevant Local Government Area's (LGA) Community Strategic Plan or relevant NSW Government Regional Plan
• the scope of eligible projects should be broadened to include both infrastructure and community programs
• each mining-impacted LGA will be eligible to apply for a guaranteed envelope of funding for their region.

Findings of the review can be found in the summary report (PDF 137.05KB).

Both infrastructure projects and community programs are eligible in Round 9. 

Economic infrastructure includes roads, rail, facilities that improve the movement of freight, airports, local water and sewerage projects. Social infrastructure includes recreational facilities, childcare centres and other infrastructure related to the delivery of community services or improved local amenity. 

Community programs that support economic diversification initiatives or that deliver wellbeing outcomes for mining affected communities are also eligible. 

A full list of project examples is available in the Resources for Regions Program Guidelines. 

The minimum grant amount for infrastructure projects is $250,000, and the maximum is the Local Government Area’s total funding allocation.

The minimum grant for community programs is $100,000 and the maximum is $500,000 per program. The minimum for business cases is $50,000, and the maximum is a total of $500,000 for all business cases.

Round 9 opened on Friday 12 August 2022 and closed at 5pm AEST Friday 30 September 2022. 

Applications will be announced from November 2022. 

Councils are encouraged to work with their local Department of Regional NSW office to develop projects. Applications should then be made through the smartygrants online portal.
 

Eligible councils can only apply for up to 10 projects. They will need to submit all projects in the one application form.

To apply you will need to describe all the project elements and provide the following: 

• Completed application form (including up to a maximum of 10 projects)
• Completed project plan for each project 
• Completed budget for each project (with evidence of estimated costs) 
• Business case in DRNSW template for funding requests over $5 million
• Landowners consent (if applicable)
• Evidence of $20 million Public Liability Insurance.
   

No, however applicants are strongly encouraged to provide financial co-contributions, including leveraging funding from other government sources. Co-contribution is not required and will not impact the overall eligibility of the project for funding. 

Decisions on uncommitted funding will be made by the Department of Regional NSW on a case-by-case basis.

Yes, councils are encouraged to apply for more than their funding allocation and rank their projects in order of priority.

Yes, however projects must be located in an eligible Local Government Area(s); or deliver the primary benefits to one or more eligible Local Government Area(s).

Yes. When two or more projects are related (have a similar scope of works at one or more sites) they may be bundled together. For example, lights on two or more sports fields may be packaged together in one project. You should select one primary location site in the application and specify the other proposed locations and the scope of works to be completed at each site. The minimum combined project amount needs to be $250,000 for Infrastructure projects, $100,000 for Program projects and $50,000 for Business cases.

Yes, but each project must have a very clear and defined project description and scope of activities. Each project should be able to be differentiated easily by the community and should be able to be delivered independently of other components. 

It is possible that only some components/stages of projects will be awarded funding and these components/stages cannot be swapped or changed after the assessment process.

Projects must commence within 6 months of funding being announced and be completed within 3 years of funding being awarded.

Equipment and non-fixed infrastructure are eligible for funding but will only be considered if they are an essential component required for the delivery of the overall project or program detailed in the application. Equipment and non-fixed assets cannot be the sole components of a project or program.

The construction of new, or upgrades to existing, local community infrastructure are both eligible. Upgrades are a major renewal or restoration of existing infrastructure that causes significant change to how the asset looks or is used.

An “upgrade” is a major renewal or restoration of existing infrastructure. “Major” means several activities are carried out that result in significant changes to the asset. For example, replacement of multiple components such as roofs, walls, floor coverings and external landscapes, or a simple toilet block transformed to an amenity block with accessible facilities, including change rooms. Infrastructure upgrades are eligible.

“Maintenance” refers to routine operational activities undertaken to sustain an existing asset in a functional state. For example, changing light fixtures, cleaning carpets, or testing and tagging of equipment.

Maintenance activities are not eligible on their own, however minor maintenance activities can be incorporated into a major upgrade or renewal of an existing asset, e.g. painting. 

“Contingency” is defined as something that may or may not occur but must be dealt with if it does. They are often known unknowns. Should your project be successful, and the contingency costs included in your budget not be used, this amount will be deducted from the final grant payment. Up to 25 percent of total project costs can be used for contingency.

No, a DA is not required. However, applicants are encouraged to submit projects that are well defined, planned and take into consideration any approvals required. As deliverability is a key consideration for assessing projects, if a DA has been submitted or approved for your project, you should include the DA in your submission.

Yes, each eligible Local Government Area can apply for funding for the engagement of an external consultant for the development of a business case for a future project. The minimum funding is $50,000 and maximum funding is $500,000 in total for all business cases. Funding cannot be used to subsidise internal staff costs to undertake this work, to fund core council plans or to pay for meeting and catering costs.

Applicants will not be awarded funding for a business case if they are the recipient of funding from the Regional NSW - Business Case and Strategy Development Fund for the same business case.

The Department of Regional NSW will assess projects on their eligibility and assessment criteria outlined in the Guidelines. There are four assessment criteria:

• delivery of outcomes aligned to Resources for Regions objectives
• local need
• affordability 
• deliverability.

Relevant stakeholders may include other NSW and Australian government agencies, local councils, independent experts and other external parties.

All information submitted by an applicant may be provided confidentially to other organisations for the purposes of eligibility and project assessment. Summary information about the project will be posted on NSW Government websites unless applicants advise that they do not agree to this. Applicants should identify any information submitted which they wish to be considered as confidential, supported by reasons for the request. Except as disclosed, the Department will keep all information confidential and secure.

Any request made under the Government Information (Public Access) Act 2009 for access to an application, including information marked ‘confidential’, will be determined in accordance with the Act.

Costs that are directly related to the project management and other delivery costs of Resources for Regions funded projects may be included in the project budget. Funding for staff costs must be for new positions; or the extension of existing positions that are unfunded. If a program is intended to continue beyond three years, the applicant should provide evidence to demonstrate how the program will be resourced at the end of the funding period. 

Refer to the examples of eligible projects in the Resources for Regions Guidelines. If you are still unsure, councils can speak with their allocated Business Development Manager from the Department of Regional NSW or forward your question to regionalnsw.business@regional.nsw.gov.au

Yes, a webinar will be held after applications are open and the recording placed on the webpage to help with applications. Local Business Development Manager will also be able to assist councils to develop applications. For a referral please email regionalnsw.business@regional.nsw.gov.au and state your Local Government Area.

An application form can be downloaded from the Smartygrants online portal.

Funding for the delivery of an existing service, program or project is not eligible unless funding is being used to extend an unfunded program or service; or is for a distinct and separate stage to an existing project. 

Yes, budgets should be based on substantiated quotes or assumptions with evidence of either uploaded to the application. All project costings for infrastructure will be reviewed by Public Works in the assessment process.

Projects can be located on private land but must not be solely for private benefit. The applicant will need to show how the facility will be open to the community and how the project will benefit the public, or a sufficient section of the public.

Applicants will need to provide evidence of landowner consent if the project is being delivered on land not owned or managed by the applicant. 

No, the purchase of land and buildings is ineligible for Resources for Regions grant funding.

You will need the landowner to provide consent and demonstrate that the project does not provide exclusive private benefits.

A project will demonstrate public benefit if by delivering the project it will benefit the public generally, or a sufficient section of the public.

GST is not payable on grant payments to local councils under Resources for Regions because the payments are between government related entities. Therefore, all amounts should be listed as GST exclusive. This also applies to a regional joint organisation of councils.

Yes. Budgets can include up to a total of 25 % of the total project cost for contingency costs. Should your project be successful, and the contingency costs included in your budget not used, this amount will be deducted from the final grant payment.

Yes. Budgets can include up to a total of 10 % of the total project cost for administration and project management costs. Design and planning costs should also be included as administration.

A project will be considered viable if it:

• has a realistic budget based on substantiated quotes or assumptions
• is cost-effective and represents value for money
• can be delivered within three years
• demonstrates access to the necessary expertise and support to deliver the project
• project management and administration costs for projects do not exceed a maximum of 10% of the total project cost
• contingency costs do not exceed 25% of the total project cost
• does not require ongoing funding from the NSW Government
• demonstrates how it will be operated and/or maintained when the project is completed (where applicable).

As part of the application process you are required to identify how you will report on the delivery against the projects expected outcomes, this will be incorporated into your Funding Deed. The information will also form part of the assessment process.

If your project receives funding elsewhere once the application period has closed, you cannot swap in another project. All projects must be submitted by the close of Round 9.

Projects are not eligible for funding if they are the recipient of duplicate grant funding from another NSW Government grant program for the same project.

You must notify the Department of Regional NSW in writing as soon as possible if a project is funded elsewhere. The project can then be withdrawn from assessment to avoid it being considered against other projects submitted in the same Local Government Area.

Councils are encouraged to apply for projects above their funding allocation. 

If after the assessment period, the Local Government Area’s funding allocation has not been fully exhausted, options to utilise these funds in future rounds or for other projects will be assessed on a case-by-case basis at the sole discretion of the Department of Regional NSW.

A letter of support from your local Destination NSW network is recommended. Where possible, applications should include input from the Destination NSW network prior to being submitted.

A letter of support from your Local Lands Council and/or other local Aboriginal Community groups is recommended.

Ineligible project costs include: 

• costs related to buying or upgrading non–fixed equipment or supplies, unless considered essential to program delivery and are incidental costs to the overall project budget
• financing, including debt financing, insurance or rental costs 
• costs relating to depreciation of plant and equipment beyond the life of the project
• non-project related staff training and development costs
• operational expenditure, including but not limited to regular repairs and maintenance
• •ongoing / recurrent funding that is required beyond the stated timeframe of the project
• for infrastructure projects, funding for any ongoing staff or operational costs 
• for community programs, funding for ongoing staff or operational costs beyond the scope and timeframe of the funded project 
• retrospective funding to cover any project component that is already complete before funding is announced
• costs relating to meetings, including catering.
   

Resources for Regions funding is only available for 3 years. If the intent is for a program to continue beyond the funding period, you must demonstrate that you can do so independently of Resources for Regions grant funding.

You can use an existing SmartyGrants account to apply under Resources for Regions. If you are applying for a different organisation, you may want to create a second account to ensure that the projects are considered and managed separately.

Funding allocations are per Local Government Area.

This is at council’s discretion.

No

Yes. Co-contributions are acceptable from any organisation.

Councils can submit multiple business case projects between $50,000 and up to $500,000 in total for all business cases per LGA.

Yes, however they cannot be internal staff.

Yes, they are eligible to apply as a lead applicant providing the project is located in one or more eligible Local Government Areas and they have the support of an eligible council/s to allocate a portion of the council’s allocated funds towards to the project. This they will require a letter of support from the council where the project will be primarily located.

Each council can decide on their approval processes, this is not a requirement of the application.

Yes, this can include environmental remediation projects.

All recipients of NSW Government funding should acknowledge financial support received from the Resources for Regions Program Round 9 as per the Funding Acknowledgement Guidelines.

Tourist signs in NSW are managed by the Tourist Attraction Signposting Assessment Committee (TASAC) through Destination NSW. Projects seeking funding for tourist attraction signposting need to follow the requirements set out by TASAC before funding can be issued under the Resources for Regions. You do not need to have an approval for signage in place before submitting your application but will need to demonstrate permission has been granted before final milestone payments are processed. Further information about tourist signage is available at www.destinationnsw.com.au

Yes. Projects that are more suitable for other NSW Government programs may be referred to those programs by the Department of Regional NSW. Applications that are referred will be subject to the full assessment criteria of the other NSW Government program to which they are referred. In this case, you may need to update your application to meet the criteria of the referred program. The referred application will not be given preferential treatment over any other application but will be considered on merit in accordance with the guidelines for that particular program.