Co-operatives forms

Lodging forms online

Our co-operative portal is available to lodge some co-operative forms and pay lodgement fees.

Copies of the prescribed and current approved forms relating to various provisions of the Co-operatives National Legislation (CNL) are available below.

Forms available in the online portal

There are 4 co-operative forms that are only available via the online co-operative portal:

1. Form C8 – Notice of change of details of co-operative officers: This form is used to notify an appointment/cessation/change of secretary, directors or chief executive officer.
2. Form C8A - Notice of change of registered office address: This form is used to notify a change of registered or postal address.
3. Form C12 – Annual return – small co-operative: A small co-operative must lodge an annual return within five months after the end of its financial year.
4. Form C13 – Annual report – large co-operative: A large co-operative must lodge an annual report, together with required documents, within five months after the end of its financial year.

Register to access the online portal and lodge forms

If you haven’t previously registered, please do so via the co-operative portal link below to lodge these forms and make payment.

Register for the online portal

Lodging printed forms

Completed printed forms, along with a copy of the lodgement fees receipt, can be lodged in one of 3 ways:

1. email to registrylodgements@customerservice.nsw.gov.au with the subject line of the full name of the co-operative and its registration number
2. post to PO Box 22 Bathurst NSW 2795
3. in person at any Service NSW centre.

Lodgement fees

Lodgement fees for printed forms can be made via the online payment portal or by cheque at a Service NSW centre.

Paying by cheque

We no longer accept lodgement fees by cheque for co-operative forms submitted by post. If you wish to pay by cheque, please visit a Service NSW centre.

Getting copies of lodged documents

To obtain copies of a co-operative's lodged documents complete the co-operative search request form.

Approved forms

Form C1 – Application to approve co-operative rules and formation disclosure statement

This form is used to obtain approval of the rules and disclosure statement prior to the formation meeting.

Form C1 – Application to approve co-operative rules and formation disclosure statement

Form C2 – Application to approve disclosure statement for merger of co-operatives

This form is used to obtain approval of the proposed disclosure statement to be provided to members where two or more co-operatives are proposing to merge.

Form C2 – Application to approve disclosure statement for merger of co-operatives

Form C3 – Application to approve disclosure statement for transfer of engagements

This form is used to obtain approval of the proposed disclosure statement to be provided to members where a total or partial transfer of engagements is proposed.

Form C3 – Application to approve disclosure statement for transfer of engagements

Form C4 – Application to register a co-operative

This form is used to register a co-operative following the formation meeting.

Form C4 – Application to register a co-operative

Form C5 – Application to register an existing corporation as a co-operative

This form is used by an existing corporation seeking to transfer its incorporation to a co-operative.

Form C5 – Application to register an existing corporation as a co-operative

Form C6 – Application to approve merger of co-operatives

This form is used to obtain approval to merge two or more co-operatives.

Form C6 – Application to approve merger of co-operatives

Form C7 – Application to approve transfer of engagements

This form is used to obtain approval to transfer engagements.

Form C7 – Application to approve transfer of engagements

Form C8 – Notice of change of details of co-operative officers

Online lodgement only. You will need to register on the portal to lodge this form.

Form C8A - Notice of change of registered office address

Online lodgement only. You will need to register on the portal to lodge this form.

Form C9 – Application to approve change co-operative name

This form is used to obtain approval for a proposed new name before being passed by special resolution.

Form C9 – Application to approve change co-operative name

Form C10 – Application to register rule amendment(s) / special resolution(s)

This form is used to register an amendment to the rules of the co-operative. The application must be made within 28 days of the amendment being passed.

Form C10 – Application to register rule amendment(s) / special resolution(s)

Form C11 – Application for prior approval of rule amendment(s)

This form is used to obtain prior approval to amending rules concerning active membership, conversion of a non-distributing co-operative to a distributing co-operative and rules restricting voting rights in particular co-operatives.

Form C11 - Application for prior approval of rule amendment(s)

Form C12 – Annual return – small co-operative

Online lodgement only. You will need to register on the portal to lodge this form.

Form C13 – Annual report – large co-operative

Online lodgement only. You will need to register on the portal to lodge this form.

Form C14 – Notice of resignation, removal or cessation of auditor

This form is used to notify the resignation, removal or cessation of an auditor.

Form C14 – Notice of resignation, removal or cessation of auditor

Form C14A - Notice of appointment of auditor

This form is used to notify the appointment of an auditor.

Form C14A - Notice of appointment of auditor

Form C15 – Application for extension or shortening of time

This form is used to obtain approval for an extension or shortening of specified time frames in which to undertake or complete required activities.

Form C15 – Application for extension or shortening of time

Form C16 – Application to Approve Statement/Disclosure Statement

This form is used to apply for approval of:

• a disclosure statement for a special postal ballot (section 248 of the Co-operatives National Law (the CNL)
• a statement for the proposed issue of co-operative capital units (section 350)
• an explanatory statement explaining a proposed compromise or arrangement (Part 4.4).

Form C16 – Application to Approve Statement/Disclosure Statement

Form C17 – Application for Approval, Consent, Exemption, Order or Certificate

This form is used to apply for an approval, consent, exemption, order or certificate as specified on the form.

Form C17 – Application for Approval, Consent, Exemption, Order or Certificate

Prescribed forms

Prescribed forms as set out in Schedule 4 of the Co-operatives National Regulation are:

Form 1 – Compulsory acquisition notice

This form is used to advise dissenting shareholders when their shares are to be compulsorily acquired (section 432(1) of the Co-operatives National Law).

Form 1 – Compulsory acquisition notice

Form 2 – Notice to remaining shareholder

This form is used to advise remaining shareholders they may require an acquisition of their shares (section 434(1)(a) of the Co-operatives National Law).

Form 2 – Notice to remaining shareholder