This retention and disposal authority is approved under section 21(2)c of the State Records Act 1998 following prior approval by the Board of the State Archives and Records Authority of New South Wales in accordance with section 21(3) of the Act.
| Authority no | FA428 |
| SR file no | 22/0062 |
| Scope | This retention and disposal authority covers records documenting the function of Cemeteries and crematoria operations. |
| Public office | All NSW public offices responsible for the operation of cemeteries and crematoria Used by National Parks & Wildlife Service; Local Council; Lord Howe Island Board |
| Approval date | 8 July2022 |
Authority no FA428 |
SR file no 22/0062 |
Scope This retention and disposal authority covers records documenting the function of Cemeteries and crematoria operations. |
Public office All NSW public offices responsible for the operation of cemeteries and crematoria Used by National Parks & Wildlife Service; Local Council; Lord Howe Island Board |
Approval date 8 July2022 |
The function of managing the operations of cemeteries and crematoria, and approval of interments on private land.
See General Retention and Disposal Authority Administrative records Community relations - Public reaction for records relating to the management of complaints relating to burial or cremations.
See General Retention and Disposal Authority Administrative records Contracting-out for records relating to arranging, procuring and managing the performance of work or the provision of services by an external contractor or consultant, or by using external bureau services or shared services.
See General Retention and Disposal Authority Administrative records Financial management - Policy for records relating to the setting and review of fees and charges.
See General Retention and Disposal Authority Administrative records Governing and corporate bodies for records relating to the management of cemetery trusts and sub-committees.
See General Retention and Disposal Authority Administrative records Information management - Cases for records relating to requests for copies of or access to burial registers etc.
See General Retention and Disposal Authority Administrative records Property management for records relating to the construction, design and layout of memorials, buildings, gardens and landscaping, drainage works etc
See General Retention and Disposal Authority Administrative records Property management - Acquisition for records relating to the acquisition of land for cemeteries and cremations.
See General Retention and Disposal Authority Administrative records Property management - Conservation for records relating to maintenance of heritage items and structures.
See General Retention and Disposal Authority Administrative records Property management - Conservation for records relating to The activities involved in the preservation, protection, maintenance, restoration and enhancement of property.
See General Retention and Disposal Authority Administrative records Property management - Construction for records relating to development and redevelopment of cemetery land and structures.
See General Retention and Disposal Authority Administrative records Property management - Disposal for records relating to the disposal of land.
See General Retention and Disposal Authority Administrative records Strategic management - Joint ventures for records relating to liaison between the organisation and community, religious and ethnic groups e.g. regarding funerals, burials and memorials.
See General Retention and Disposal Authority Administrative records Strategic management - Planning for records relating to planning for cemeteries and burial spaces.
See General Retention and Disposal Authority Administrative records Strategic management - Policy for records relating to the development and review of policies for the size, use and location of burial places, and management of complaints that result in changes to policies.
| No. | Description of records | Disposal action |
|---|---|---|
| 1.1 | Summary records or registers of:
Note: the Cemeteries and Crematoria Act 2013 requires that If a cemetery operator ceases to direct the operations of a cemetery, the cemetery operator’s register must be sent to the Cemeteries Agency or disposed of as the Cemeteries Agency directs. These registers can be transferred as State archives under this entry. This includes the registers of operators who are not NSW Government agencies. | Required as State archives |
| 1.2 | Key maps and diagrams of:
| Required as State archives |
| 1.3 | Records relating to the conversion of cemeteries to other uses, including cases that do not proceed. | Required as State archives |
| 1.4 | Records relating to applications and approvals for interment rights. Includes:
Note: where burial registers do not exist or are not an accurate record, approved applications for interment rights can be transferred as State archives under entry 1.1. | Retain minimum of 7 years after rights are used or revoked, then destroy |
| 1.5 | Records relating to the exhumation and/or reburial of human remains. | Retain minimum of 7 years after exhumation completed, then destroy |
| 1.6 | Records relating to permits for burials, including burials on private land. Includes reburials e.g. when vaults have collapsed. Includes applications and determinations, copies of permits or licences and associated correspondence. | Retain minimum of 7 years after expiry or termination of permit, then destroy |
| 1.7 | Records relating to applications, certificates, permits and other documents relating to cremations. Note: the Cemeteries and Crematoria Act 2013 requires that a cemetery operator may destroy all applications, certificates, permit sand other documents relating to any cremation carried out by it 15 years from the date of the cremation to which they relate. | Retain in accordance with the relevant legislative requirements. |
| 1.8 | Records of applications and orders for plaques and headstones in cemeteries. Records include orders, applications and requests etc. | Retain minimum of 7 years after action completed, then destroy |
| 1.9 | Records relating to applications for interment, interment rights, cremations, plaques, headstone etc that do not proceed. | Retain minimum of 7 years after action completed, then destroy |
No. 1.1 Description of records Summary records or registers of:
Note: the Cemeteries and Crematoria Act 2013 requires that If a cemetery operator ceases to direct the operations of a cemetery, the cemetery operator’s register must be sent to the Cemeteries Agency or disposed of as the Cemeteries Agency directs. These registers can be transferred as State archives under this entry. This includes the registers of operators who are not NSW Government agencies. Disposal action Required as State archives |
No. 1.2 Description of records Key maps and diagrams of:
Disposal action Required as State archives |
No. 1.3 Description of records Records relating to the conversion of cemeteries to other uses, including cases that do not proceed. Disposal action Required as State archives |
No. 1.4 Description of records Records relating to applications and approvals for interment rights. Includes:
Note: where burial registers do not exist or are not an accurate record, approved applications for interment rights can be transferred as State archives under entry 1.1. Disposal action Retain minimum of 7 years after rights are used or revoked, then destroy |
No. 1.5 Description of records Records relating to the exhumation and/or reburial of human remains. Disposal action Retain minimum of 7 years after exhumation completed, then destroy |
No. 1.6 Description of records Records relating to permits for burials, including burials on private land. Includes reburials e.g. when vaults have collapsed. Includes applications and determinations, copies of permits or licences and associated correspondence. Disposal action Retain minimum of 7 years after expiry or termination of permit, then destroy |
No. 1.7 Description of records Records relating to applications, certificates, permits and other documents relating to cremations. Note: the Cemeteries and Crematoria Act 2013 requires that a cemetery operator may destroy all applications, certificates, permit sand other documents relating to any cremation carried out by it 15 years from the date of the cremation to which they relate. Disposal action Retain in accordance with the relevant legislative requirements. |
No. 1.8 Description of records Records of applications and orders for plaques and headstones in cemeteries. Records include orders, applications and requests etc. Disposal action Retain minimum of 7 years after action completed, then destroy |
No. 1.9 Description of records Records relating to applications for interment, interment rights, cremations, plaques, headstone etc that do not proceed. Disposal action Retain minimum of 7 years after action completed, then destroy |
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